Graduation Ceremony (Corona – Edition)

Stand: 11/22/2020

Dear WiSo graduates,

Corona turns our everyday life upside down and thus also affects this semester’s graduation ceremony. Due to the current legal and university regulations we unfortunately have to announce that an in – person – graduation ceremony on Jan, 16 2021 will not be possible.

Nevertheless, we have been working together with the faculty to develop an alternative solution. The graduation ceremony will take place in a digital format which enables you to at least celebrate your graduation in some kind of way. We will prepare a video for you that you can watch at home together with your friends and family. Don’t worry, of course the video will not consist of an uncountable amount of boring speeches read in front of a camera. Together with the faculty, we are making great efforts to present appealing and fun content for you. Let us surprise you!

In order to participate in the digital graduation ceremony, you need to register via our homepage. Registration is possible from Nov, 22 at 10am until Dez, 13 at 11.59pm. On the day of the ceremony at 9am you will receive a participation link via email. The video will be online for two weeks, so you are flexible when planning your family event. When registering you also have the option of uploading a photograph, if you like. We will create a collage out of them which will be part of the video. You may also agree that your name is mentioned. Thus, we hope to personalize the video a bit to make it more appealing.

To deliver some more “graduation ceremony feeling” home to you, we as the student body of the WiSo will offer a parcel campaign. We put together different goodies that are supposed to always remind you of your time as a student, your beloved Cologne and your graduation during these special times.  The package includes a graduation cap (black with WiSo logo), a Kölsch glass (motif: Cologne Cathedral with WiSo doctoral hat), a reusable drinking straw, a suitcase tag of WiSo alumni, a key ring/bootle opener, and a graduation cocktail mixed especially for you as well as a voucher for the Cologne cocktail bar Woods. For 14€ plus shipping costs your graduation parcel will be sent directly to your home. The parcel offer is limited – following the principile first come, first serve.

Surely you are wondering how you will be able to collect your graduation certificate during these times. At this very moment it is unclear, when exactly the personal pick-up of the certificate at the WiSo-Student-Servicepoint will be possible again. Nevertheless, you can request postal delivery of your certificate. This application form for the mail delivery of your certificate has to be sent to the examination office via mail.

Any further questions?

We have put together a detailed FAQ for you in which you may find the answer to your question. If not, you can reach us via E-Mail at fswiso-examensfeier@uni-koeln.de.

Certificate, shipment of the certificate & Co
How will I receive my certificate?

At this very moment it is unclear, when exactly the personal pick-up of the certificate at the WiSo-Student-Servicepoint will be possible again. Nevertheless, you can file an application for the delivery of your certificate via mail (registered mail). You can find further information on the examination office’s page here.

How do I request the postal delivery of my certificate and where do I send it?

Simply fill out the application form for the mail delivery of the certificate and send it to the examination office via mail. Please consider that (to prevent violation) you have to attach a copy of one of your photo identification documents (e.g. personal ID, driver’s license). The examination office requires the original version of the application with your signature (no scanned in signature). Please send both pages of the application form as single pages, page 1 will be put into your file, page 2 will be sent back to you as the cover sheet of the registered mail.

When can I get my certificat at the earliest?

You may request postal delivery the first weekday after the graduation ceremony, Jan 18 2021.

What happens if my certificate does not arrive even though I have applied for mail delivery?

The documents can only be issued once. In case they get lost during shipment or they are damaged, there is no possibility of another copy. The shipment takes place via registered mail.

Parcel Campaign
What are the contents of the parcel?

The package includes a graduation cap (black with WiSo logo), a Kölsch glass (motif: Cologne Cathedral with WiSo doctoral hat), a reusable drinking straw, a suitcase tag of WiSo alumni, a key ring/bootle opener, and a graduation cocktail mixed especially for you as well as a voucher for the Cologne cocktail bar Woods.

How much is the parcel?

The parcel costs 14€ plus shipping costs (Germany 4,99€, European Union 13,99€).

Is the parcel campaign limited?

Yes it is. First come, first serve!

Can my parcel be sent abroad?

This depends. We will send parcels abroad within the EU, for other countries we unfortunately can’t offer this service. Please keep in mind that the shipping costs will be higher for shipments abroad than for shipments within Germany.

When will I receice the parcel?

We plan to bring the to the post office at Jan 11, 2021 so they will hopefully arrive on time for the digital ceremony.

Digital Graduation Ceremony
Who is eligible to register for the digital ceremony?

All graduates who have received an invitation from the examination office via mail. It is sent together with the preliminary certificate. Both documents have been already sent to the address that is registered in KLIPS. Everybody that has received their last grade until the 4th of December is invited. If you have not received an invitation yet, you can also check the index card (Abschlüsse) in the student register (Studierendenkartei) in KLIPS for a listed graduation. You can get to the registration for the ceremony here.

Can family and friends also participate in the digital event?

Yes, you can share the link with your friends and family.

How much is the digital event?

The participation in the digital graduation ceremony is free.

What happens if I don’t have time on the 16th of January?

No problem, the video will be accessible for two weeks, so you will be able to flexibly plan your private graduation ceremony at home.

When do I receive the video?

We will send out the link to you on Saturday the 16th of January at 9 am.

I missed the registration deadline, what can I do now?

Send us an E-Mail to fswiso-examensfeier@uni-koeln.de, we will find a solution.

No in-person-event this semester
Why is there no in-person-event this semester?

It is not because we don’t want to prepare the event and want to spoil your graduation for you. The faculty would have also preferred to hand over the certificates to you personally. It is not because of lacking motivation or ill will. The pivotal point was the university’s decision to cancel all events with over 50 participants until the end of lectures in the winter term 20/21.

Is there a date set for a replacement ceremony to take place when events are allowed again?

No, there is no replacement date for the ceremony on the 16th of January 2021. We don’t know whether there is going to be a bigger ceremony in July 2021. At the moment, we don’t even know if and even if yes, under which circumstances the “normal” ceremony in July will be able to take place. This is why we don’t want to make promises concerning this topic which we might not be able to keep. If the circumstances allow it, you are very welcome to participate in the cermony’s Aftershow Party in July 2021 or even in the complete package. But all of that is written in the stars at this point in time and we can’t promise anything except for the fact that we are going to try our hardest. For this reason, we strongly advise you to make use of the possibility of this digital graduation ceremony!

Why is the event not being postponed?

Behind a graduation ceremony there is a lot of organizational effort that also requires some preliminary lead time in advance. Additionally, a lot of different parties and places are involved. Due to the current situation there is a lot of uncertainty about when a ceremony would be able to take place. If, for example, we would want to gain a sponsor, we can neither guarantee a date nor define a concrete frame for the event. Another point is that some professors are members of the risk population. You may realize – the entire thing is more difficult than you might think.

Will there be an in-person-event in July 2021?

We cannot estimate how the Corona situation will look like in July and which restrictions there are going to be from either the government’s or the university’s side.

Is it possible to additionally participate in the ceremony in July 2021?

For the time being, our official answer is no. For this reason, we strongly advise you to make use of the possibility of this digital graduation ceremony! In July 2021, we are going to prioritize students of the coming cohort.

Couldn’t you combine the ceremonies?

We don’t eliminate this possibility, but we are currently unable to make promises or guarantee anything. We can’t estimate how the situation will look like in July and which regulations will apply at that time. For this reason, we strongly advise you to make use of the possibility of this digital graduation ceremony!

Is there a date for the ceremony in the summer term 2021?

No, at this point in time no date has been set.

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